FILE:  DJAA

 

AUTHORIZED SIGNATURES

 

 

The St. John the Baptist Parish School Board shall require, in accordance with state law, the President and Superintendent, as secretary-treasurer, the Vice-President in the absence of the President, or any two (2) officers or persons designated by the School Board, to review all expenditures and sign any and all checks issued in payment of said expenditures.  The School Board authorizes the use of a facsimile signature device for those persons designated to sign checks.  The Superintendent shall establish and maintain appropriate procedures for assuring the proper issuance of all checks.

 

Contractual agreements approved by a majority vote of the School Board obligating the School Board or School District shall be signed by the Board President or the Superintendent.

 

FACSIMILE SIGNATURE

 

Facsimile signature stamps may be used by and/or for the Superintendent and the President of the School Board for the following purposes:

 

  1. Processing payroll checks with the exception of substitute checks; these require actual signatures.

  2. Emergency situations that arise requiring immediate signatures and either one or both parties with signature responsibility is not available.  Example: Certain payroll deductions which according to IRS regulations, must be deposited on a timely basis.

 

No document shall be stamped that requires actual signatures.

 

The signature facsimile stamps shall be kept inside of a safe in the central office main vault.  The safe shall be kept locked at all times and only the Business Manager shall have a key to the safe and is responsible for the use of the facsimile stamps.

 

Whenever a facsimile stamp is used under the above described emergency situations, a copy of the stamped check shall be sent to the party whose facsimile stamp was used for their review.

 

Revised:  June, 1991

Revised:  August, 1991

Revised:  October, 2013

Revised:  August 7, 2014

 

 

Ref:     La. Rev. Stat. Ann. ยง17:97

Board minutes, 1-24-91, 6-13-91, 9-5-13, 8-7-14

 

St. John the Baptist Parish School Board