FILE:  DJD

Cf:  BBBE

 

TRAVEL EXPENSE REIMBURSEMENT

 

 

ALL OUT OF PARISH TRAVEL MUST BE PRE-APPROVED BY THE SUPERINTENDENT OR SUPERINTENDENT’S DESIGNEE.

 

METHODS OF TRANSPORTATION

 

  1. Cost-effective transportation – The most cost-effective method of transportation that will accomplish the purpose of the travel shall be selected.

  2. Air – The lowest possible airfare available.  The difference between coach/economy class and first class will be paid by the traveler.

  3. Personally-owned vehicles – IRS established rate for reimbursement.  Note: To be eligible for mileage reimbursement, the exact location must be submitted from departure point and destination point.  Mileage reimbursement will not be made if exact locations are not provided.

  4. The traveler gets the lesser of the airfare or mileage.

  5. Public Ground Transportation (overnight travelers only) – Buses, subways, airport limousines, and taxis are limited to $22 per day without receipts; claims in excess of $22 per day require receipts to account for the total daily amount.

  6. Rented Motor Vehicles (overnight travelers only) – Only the cost of a mid-size model is reimbursable (no luxury models will be reimbursed).

 

LODGING AND MEALS

 

  1. Travelers’ meals- Meals will be reimbursed only if the employee stays overnight and the overnight stay was necessary.

    Travelers’ meals (Including tax and tip)

    Travelers may be reimbursed up to the following amounts for meals:

 

 

In-State

Out-of-State

High Cost * Including New Orleans & Above

Breakfast

$12

$12

$16

Lunch

$16

$18

$20

Dinner

$24

$28

$38

  Total

$52

$58

$74

 

Receipts are not required for routine meals within these allowances. 

 

  1. Lodging (rate plus tax, receipt required)

 

$ 85

In-state (except as listed)

$ 95

Baton Rouge

$105

Bossier City, Lake Charles, Shreveport

$135

New Orleans (Gretna, Kenner, Metairie for lodging only)

$ 95

Out-of-state (except those listed)

*$175

High Cost (Atlanta, Baltimore, Boston, Cleveland, Dallas, Denver, Detroit, Houston, Los Angeles, Miami, Nashville, Oakland CA, Philadelphia, Phoenix, Pittsburgh, Portland OR, San Diego, St. Louis, Seattle, Tampa FL, Wilmington DE, Alaska, Hawaii, and San Francisco)

*$200

Chicago

*$245

New York City, Washington DC, and Arlington/Alexandria VA

 

  1. Conference Lodging (rate plus tax, receipt required)

    The rate paid for lodging while attending conferences shall be the quoted rates for hotels participating in the conference.  If a hotel participating in the conference is not available, the regular lodging rates apply.  Actual lodging rate can be paid if trip is required by the School Board.

 

  1. Parking and related parking expenses

 

    1. Baton Rouge Airport – Maximum $5.00 daily allowance, no receipt required

    2. New Orleans Airport – Maximum $15.00 daily allowance, no receipt required

    3. Tips for valet parking $1.00 per in and $1.00 per out

    4. Daily fees not listed above limited to $10.00 per day without receipts.  Actual amounts over $10.00 per day with receipts.

 

  1. Reimbursement for other expenses

 

    1. Phone calls

 

      • Official Business – all costs (receipts required for over $3.00)

      • For domestic overnight – up to $5.00 per night personal calls

 

Revised:  April 3, 2014

 

 

Ref:     La. Rev. Stat. Ann. §§17:56, 32:861, 32:862, 32:863, 32:863.1, 32:900

Board minutes, 4-13-05, 4-3-14, 5-7-15

 

St. John the Baptist Parish School Board