FILE:  GBRK

 

VACATION LEAVE

 

 

All twelve (12) month full-time employees shall earn annual leave at the rate set by the St. John the Baptist School Board.  Employees exceeding their annual leave shall automatically be deducted at full pay.

 

Annual leave shall be posted at the beginning of each fiscal year.  All annual leave must be turned into the Superintendent for review and approval prior to taking anticipated annual leave.

 

Any unused annual leave paid at the time of retirement, termination, or discharge shall be paid to the employee or his/her heirs on or before the next regular payday for the pay cycle during which the employee was working at the time of separation or no later than fifteen (15) days following the date of termination, resignation, or retirement, whichever occurs first, at the employee's daily rate of pay.

 

GUIDELINES

 

  1. Employees who work a twelve-month fiscal year shall earn paid vacation days
     

  2. Vacation time will be credited for twelve-month employees, on the first day he/she reports to work after the beginning of the fiscal year (July 1), according to the following schedule:

 

 

Years of Service

 

Vacation Leave

 

Less than 5 years

10 days

 

5 years but less than 9 years

14 days

 

9 years but less than 14 years

18 days

 

14 years or more

20 days

 

Individuals who become 12-month employees after the start of the fiscal year will earn vacation leave based on the percentage of the work year remaining at the time of employment.

 

  1. Employees shall request vacation leave in writing ten (10) days prior to the effective leave.  Vacation leave shall be granted unless work demands prohibit such.  If vacation leave is denied, the employee shall be allowed to reschedule within that same fiscal year.  Employees with the greatest seniority shall be granted his/her preferred vacation date(s) if possible.  An employee shall be allowed to take all of his/her earned vacation leave within a fiscal year.
     

  2. Under no circumstances shall a department become non-operational because too many employees are on vacation.  If there is a conflict that cannot be resolved by seniority, the Superintendent shall make the final decision.  It is the department supervisor’s responsibility to ensure that this does not happen to his/her department.
     

  3. Administrators shall not take vacation leave during the months of May and August.
     

  4. Employees may carry over up to ten (10) unused vacation days from one fiscal year to the next.  An employee can only accumulate up to twenty-five (25) vacations days.  Upon severance of employment, unused vacation days up to twenty-five (25) shall be paid to the employee as severance pay.
     

  5. With exception of the ten (10) days carried over up to a maximum of twenty-five (25) days, all earned vacation days shall be taken during the fiscal year.  Any vacation days not taken during the fiscal year will be forfeited by the employee.
     

  6. Employees who have more than twenty-five (25) accrued vacation days as of March 15, 2007 shall have the following options:

    Option 1- These employees can continue to carry these outstanding vacation balances until they sever employment.  However, they cannot accumulate any more days and all future vacation days earned must be used within that fiscal year.  The Board will pay the employee the unused accumulated days at severance.

    Option 2- These employees that have accumulated more than twenty-five (25) days as of the date this policy is adopted can elect to get paid for these excess days.  This will be a one-time election that must be made within ninety (90) days from the date of March 15, 2007. This will be an irrevocable election.  If an employee selects this option, he/she will be paid in these five (5) annual installments by July 31st of each year.  These balances will be paid in these five (5) annual installments regardless of when the employee severs employment.  The Board will notify each affected employee by certified mail and enclose the proper election form.  The election form will have the vacation balance with the annual payoff amount.  If the employee chooses, the Board will pay out the remaining vacation balance at severance of employment.

   

Revised:  December, 2005

Revised:  April, 2007

 

 

Ref:     La. Rev. Stat. Ann. §§11:754, 11:786, 11:788, 17:81, 23:631

Board minutes, 10-20-05, 6-15-06, 3-15-07

 

St. John the Baptist Parish School Board